Creating a Cleaning Business Contract: A Step-by-Step Guide

Creating a Cleaning Business Contract: A Step-by-Step Guide

Understand Why a Cleaning Business Contract is Essential

When creating a cleaning business contract template, it’s crucial to understand why it’s important. These contracts provide both parties with legal protection and clear communication.

Key Points:

  • Legal Protection: Fortifies the agreement between clients and cleaners.
  • Clear Communication: Ensures that both parties understand their responsibilities and expectations.
  • Organized Documentation: Helps in managing schedules, payments, and services effectively.

Having a solid cleaning business contract template not only shields you legally but also helps avoid misunderstandings.

I'm Christopher Lyle. With years of experience in intellectual property and contract law through KickSaaS Legal, I've guided many through creating effective business contracts. This step-by-step guide aims to make the process seamless for you.

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What is a Cleaning Business Contract?

A cleaning business contract is a written agreement between a cleaning service provider and a client, detailing the terms and conditions of the cleaning services to be provided. It serves as a legal document that outlines the responsibilities, expectations, and payment terms for both parties.

Definition and Purpose

The purpose of a cleaning business contract is to ensure clear communication and legal protection. It sets out:

  • The scope of work: What tasks will be performed.
  • The schedule: When and how often the cleaning will occur.
  • Payment details: How much and when payments will be made.

This helps avoid misunderstandings and provides a reference point if any disputes arise.

Types of Cleaning Services

Cleaning services can be broadly categorized into two types:

  1. Commercial Cleaning Services: These include janitorial services for offices, hospitals, schools, and other large spaces. They often require specialized equipment and training, especially for environments that need to be sterile or handle biohazards.

  2. Residential Cleaning Services: These involve cleaning private homes. They require attention to detail and adaptability to the homeowner’s specific needs and preferences.

Legal Agreement

A cleaning business contract is a legal agreement that protects both the client and the service provider. It includes:

  • Parties’ details: Names and addresses of both the client and the cleaning provider.
  • Services provided: Specific cleaning tasks to be performed.
  • Service frequency and schedule: Whether the service is one-time or recurring, and the exact times and locations for the services.
  • Payment terms: Details on compensation, deposits, invoice payments, and any penalties for late payments.
  • Equipment and supplies: Which party is responsible for providing necessary cleaning equipment and supplies.
  • Confidentiality: Terms for maintaining the confidentiality of any client information.
  • Termination of contract: Procedures for contract termination, including advance notice requirements.
  • Dispute resolution: Methods for resolving any disputes that may arise.

A well-drafted contract ensures that both parties are on the same page and have a clear understanding of their obligations. This not only fosters a professional relationship but also provides a legal recourse in case of any issues.

Why You Need a Cleaning Business Contract

Clear Expectations

A cleaning business contract sets the ground rules for your professional relationship. It clearly outlines what tasks will be performed, when they will be done, and how they will be completed. This helps avoid misunderstandings and ensures that both the cleaner and the client know exactly what to expect.

Example: Imagine hiring a cleaner for your office. Without a contract, you might expect them to clean the windows, while they think they only need to empty the trash. A contract eliminates this confusion.

Legal Protection

A contract provides legal protection for both parties. If a dispute arises, the contract serves as a legal document that can be referred to for resolution. It specifies the terms and conditions of the cleaning services, making it easier to resolve conflicts without going to court.

Fact: According to Trafft, having a legal contract can help you demand payment if a client underpays or doesn’t pay on time.

Independent Contractor Status

For tax and liability reasons, it's crucial to establish that the cleaner is an independent contractor, not an employee. The contract should clearly state this. It ensures that the cleaner is responsible for their own taxes and work management, which can save the client from potential legal and financial liabilities.

Quote: "Independent contractors aren’t entitled to employee benefits," making it clear why this distinction is important for businesses.

Professional Credentials

A well-drafted contract also serves to establish the professional credentials of the cleaner. It shows that the cleaner is serious about their business and is committed to providing high-quality service. This can be a significant factor in gaining and retaining clients.

Case Study: Companies often prefer hiring contractors over employing janitorial staff because they can claim it as an expense and avoid managing the contractor’s work. This professional approach can make a cleaning business more appealing to potential clients.

Having a comprehensive cleaning business contract template helps in setting these clear expectations, providing legal protection, and maintaining professional standards.

Next, we'll explore the key elements that should be included in a cleaning business contract to make it effective and legally binding.

Key Elements of a Cleaning Business Contract

Creating a comprehensive cleaning business contract template ensures both parties are on the same page. Here are the key elements you need to include:

Effective Date

Specify when the contract starts and ends. This sets clear expectations for both parties.

Example: "This contract begins on January 1, 2024, and ends on December 31, 2024."

State-Specific Regulations

State laws can vary. Make sure your contract complies with local regulations to avoid legal issues.

Example: "This agreement shall be governed by the laws of the State of California."

Party Information

Clearly state the details of both the cleaner and the client. Include names, addresses, and contact information.


Cleaner: - Name: ABC Cleaning Services - Address: 123 Main St. - Contact:, (555) 123-4567

Client: - Name: Jane Doe - Address: 456 Elm St. - Contact:, (555) 987-6543

Service Description

Detail the cleaning tasks, equipment used, locations, and the schedule. This avoids any misunderstandings.


  • Tasks: Mop floors, vacuum carpets, clean windows
  • Equipment: Mop, vacuum cleaner, cleaning solutions
  • Locations: Office spaces, restrooms, kitchen area
  • Schedule: Every Monday and Thursday from 9 AM to 12 PM

Pricing and Payment

Outline payment methods, billing frequency, and whether it's a flat rate or hourly rate.


  • Payment Method: Bank transfer
  • Billing Frequency: Monthly
  • Rate: $30 per hour

Legal Provisions

Include clauses about liability, insurance, warranties, and dispute resolution to protect both parties.


  • Liability: Cleaner is liable for any damages caused during service.
  • Insurance: Cleaner must provide proof of general liability insurance.
  • Warranties: Services are warranted for 30 days.
  • Dispute Resolution: Any disputes will be resolved through mediation.


Ensure both parties sign the contract, including the date of signing. This makes the contract legally binding.


Cleaner: - Signature: ___ - Date: ___

Client: - Signature: ____ - Date: ____

By including these key elements, your cleaning business contract template will be clear, comprehensive, and legally sound. Next, we'll discuss how to draft a cleaning business contract effectively.

How to Draft a Cleaning Business Contract

Drafting a cleaning business contract doesn't have to be complicated. Here’s how you can do it effectively:

Using a Cleaning Business Contract Template

Start with a Template

Using a cleaning business contract template can save you time and ensure you don’t miss any critical components. Templates provide a general framework that you can customize based on the specifics of your project.


Every cleaning job is unique, so your contract should be too. Customize the template to fit the specific details of your service:

  • Scope of Work: Clearly define what services you will provide. Detail the tasks, number of revisions, and any specific requirements.
  • Payment Terms: Specify your rates, whether hourly, per project, or per deliverable. Include payment schedules and any additional costs.
  • Timelines: Outline the start date, milestones, and deadlines for each phase of the project.

Template Examples

Here are some example templates you can refer to:

  • Commercial Cleaning Agreement Template: This template is ideal for larger spaces like offices and schools. It includes sections for window washing, power washing, restroom cleaning, and more.
  • Residential Cleaning Service Agreement Template: This is perfect for personal spaces and emphasizes privacy and respect for personal items.

Including Confidentiality Clauses

When Necessary

Not every client will need a confidentiality clause in their cleaning service agreement. For instance, if you’re hired to clean a yard after a party, you likely don’t need one. However, if you’re cleaning a business office where sensitive information might be accessible, a confidentiality clause is crucial.

Client Information Protection

Confidentiality clauses protect any private information that isn’t publicly available, such as customer data or financial information. If there’s a chance that a cleaner could see or have access to sensitive information, including a confidentiality clause is worth it.

Clear and Legible Writing

Simple Language

Avoid complex legal jargon. Use simple, clear language to make sure everyone involved understands the terms without needing a law degree. This reduces confusion and helps prevent disputes.


Instead of "The Cleaner shall render services as per the mutually agreed scope," say "The Cleaner will provide the following services: [list of services]."

Specific Stipulations

Be Detailed

Be specific about what services or products are being provided. Detail the scope of work, including any deliverables, deadlines, and standards expected. This clarity helps manage expectations and reduces the risk of future conflicts.


  • Services Provided:
  • Dusting and vacuuming
  • Mopping floors
  • Cleaning bathrooms

Company Branding

Professional Appearance

Include your company’s branding in the contract. This can be as simple as adding your logo and using your company’s colors. It makes the document look professional and helps build your brand identity.

By following these steps, you'll create a comprehensive and clear cleaning business contract that protects both you and your client. Now, let’s dive into some frequently asked questions about cleaning business contracts.

Cleaning Business Contract Template

Creating a cleaning business contract can be straightforward with the right tools. KickSaaS Legal offers customizable templates that make this process easy and efficient. These templates are designed to cover all the essential details, ensuring you have a comprehensive agreement.

KickSaaS Legal

KickSaaS Legal provides a variety of contract templates tailored to the needs of digital and service-based businesses. These templates are crafted by legal experts and are ready to use. Simply fill in your specific details, and you're set.

Customizable Templates

The beauty of using a cleaning business contract template from KickSaaS Legal is its flexibility. You can customize the template to fit your unique business needs. Adjust sections, add specific clauses, and insert your company’s branding to make the contract truly yours.

Detailed Sections

A well-structured cleaning business contract should include several key sections to ensure clarity and legal protection:

  • Effective Date: Clearly state the start and end dates of the contract.
  • Party Information: Include the names, addresses, and contact details of both parties.
  • Service Description: List the cleaning tasks, equipment used, and specific locations to be cleaned.
  • Pricing and Payment: Detail payment methods, billing frequency, and whether you charge a flat rate or hourly rate.
  • Legal Provisions: Cover liability, insurance, warranties, and dispute resolution.
  • Signatures: Ensure both parties sign and date the contract to make it legally binding.

By using a cleaning business contract template from KickSaaS Legal, you can save time and focus on growing your business. The templates are designed to be easy to understand, legally sound, and customizable to your specific needs.

Next, let’s dive into some frequently asked questions about cleaning business contracts.

Frequently Asked Questions about Cleaning Business Contracts

What services should a cleaner provide?

A cleaning business contract should clearly outline the services the cleaner will provide. This can include:

  • Housekeeping: Tasks like dusting, vacuuming, mopping, and general tidying of residential spaces.
  • Commercial Cleaning: Regular cleaning of commercial properties, including offices and retail spaces.
  • Janitorial Services: Comprehensive services for schools, commercial buildings, or residential complexes, which can include garbage disposal and minor repairs.
  • Industrial Cleaning: Specialized cleaning for industrial sites, which may involve handling industrial waste or spills.

Make sure to detail each task to avoid any misunderstandings. For example, specify if the cleaner is expected to clean windows, sanitize bathrooms, or handle laundry.

How often should the cleaning service be provided?

The frequency of cleaning services should be discussed and agreed upon by both parties. It can vary based on the client’s needs and the type of property. Common schedules include:

  • Daily: Ideal for high-traffic areas like offices and commercial spaces.
  • Weekly: Suitable for residential cleaning or less busy commercial properties.
  • Bi-weekly or Monthly: For deep cleaning or maintenance tasks.

Specify the days and times for each cleaning session. This ensures that both the cleaner and the client have a clear understanding of the schedule.

What are the payment terms outlined in the cleaning service agreement?

Payment terms are a crucial part of any cleaning business contract. Here’s what to include:

  • Payment Methods: Specify accepted payment methods like credit cards, bank transfers, or checks.
  • Billing Frequency: Indicate how often invoices will be sent—weekly, bi-weekly, or monthly.
  • Rates: Clearly state whether the cleaner charges a flat rate or an hourly rate. Include any additional fees for extra services or late payments.
  • Penalties: Outline any penalties for late payments to ensure timely compensation.

For example, a contract might state, “The client agrees to pay a flat rate of $150 per cleaning session, with invoices issued bi-weekly. Payments are due within 7 days of the invoice date. Late payments will incur a fee of $25.”

By addressing these FAQs in your cleaning business contract template, you ensure that both parties have a clear understanding of their responsibilities and expectations. This helps prevent disputes and fosters a professional relationship.


Creating a detailed cleaning business contract is essential. It sets clear expectations, ensures legal protection, and fosters trust between you and your clients. By addressing all key elements—like service descriptions, payment terms, and legal provisions—you make sure everyone is on the same page.

Using a comprehensive cleaning business contract template from KickSaaS Legal can save you time and headaches. Our templates are designed by legal experts to be clear, adaptable, and legally sound.

Why is this important?

  1. Clarity and Communication: A detailed contract removes ambiguity. Both parties know exactly what to expect, reducing the chances of misunderstandings.

  2. Legal Protection: Contracts protect you from legal issues. If disputes arise, a well-drafted contract can be your best defense.

  3. Professional Assurance: A solid contract shows your clients that you are professional and serious about your business. It builds trust and credibility.

By choosing KickSaaS Legal, you're not just getting a template; you're gaining a partner in your business's success. Explore our contract templates today and take the first step towards securing your business's future with confidence.

Ready to secure your business with top-tier legal documents? Browse Our Templates Now!

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